Job Application

Malta, 4th June 2025

Reporting to the HR Manager, the HR Responsible supports the full HR function. This includes facilitating daily HR operations, maintaining internal systems, coordinating recruitment and training, and promoting a healthy workplace culture. The role also ensures that administrative and legal requirements are met with accuracy and timeliness.

Job Role and Responsibilities:

• Manage the full recruitment cycle including posting vacancies, screening applicants and assisting with selection processes.
• Coordinate onboarding and off-boarding processes, including document collection and exit interviews.
• Handle employee referrals, tracking their progress and outcomes to support recruitment efforts.
• Register new employees, terminate contracts, and manage contract changes in accordance with legal obligations.
• Ensure records are kept up to date and in line with employment changes including promotions, role changes, and contract type amendments.
• Register employees and maintain accurate employee records.
• Manage the full work permit application and renewal process for foreign nationals, ensuring all legal requirements and deadlines are met.
• Track and update employee permit statuses and follow up on required documentation in coordination with the employee and authorities.
• Act as the first point of contact for employee queries and issues, handling matters discreetly and professionally.
• Assist in the performance review process, tracking completion and ensuring development plans are followed up.
• Promote employee engagement and wellbeing through positive HR practices and communication.
• Manage the Learning Management System (LMS) portal, including the creation of new user accounts, deletion of inactive accounts, and updates as needed.
• Coordinate training programmes for employees across departments and monitor progress and completion.
• Ensure employee records and company HR databases are kept updated with accurate, current information.
• Regularly update and audit HR files for compliance and reporting purposes.

Skills and Attitudes:

• Able to work autonomously, manage priorities, and support long-term HR planning.
• Demonstrates initiative and a proactive approach to supporting employees and managers alike.
• Strong interpersonal and communication skills, able to work across departments and with external authorities.
• Capable of handling sensitive matters with tact, diplomacy, and confidentiality.
• Excellent time management, highly organised, and detail-oriented.
• Able to manage multiple systems and tools while maintaining accuracy.